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Selling Manager Pro: Getting reports about your sales
In this article
In this article


Wondering how well your listings are performing? As a Selling Manager Pro user, you can download a profit and loss report that lists the profits generated by each of your sold products.

  • Reviewing this report can help you determine which of your sold listings are outperforming others, and help you manage your products and templates.

  • The calculations are based on your product information, eBay fees, the Cost per Item and Actual Shipping Cost fields (of the sales record for the associated product), and the total revenue generated by the sold listing. Learn more about updating sales records.

  • The report is offered in a condensed or expanded view. Both views show the gross sales, total cost, and total gain for the time the report is generated.

View a sales report

To view your profit and loss report:
  1. Go to My eBay, and click the Reporting link under Selling Manager Pro.

  2. From the Store Category drop-down menu, select All or choose one of the categories.

  3. Under Period, select the month you want to view records for.

  4. Click the Search button.

You can view sales reports online for the last 16 months. If you want to be able to view these reports after 16 months, you can download the reports to a CSV format file. You can then import this file in many popular software packages such as Microsoft Excel®. If you don't have Microsoft Excel, use any text editor to view the file contents.

Note: Sales reports can be refreshed once every 4 hours.

Download a sales report

To download your sales report:
  1. Go to My eBay, and click the Reporting link under Selling Manager Pro.

  2. Check the date the report was last updated. If you want a later version of your report, click the Refresh Report link and wait for the report to be generated. If this is the first time you're generating a report, or you have a large number of records, generating a sales report may take up to 60 minutes.

  3. Select the report period by selecting the month you would like to download.

  4. Click the Download link.

Note: eBay's Selling Manager Pro is a tool for estimation purposes only, and any information or figures derived from using this tool should be used accordingly. You should consult your tax or other professional advisor about calculating your tax liability or proper accounting methods.

Print a sales report

Sales reports are only available online for the last 16 months. If you want to be able to view them after that, be sure to download or print a copy. With Selling Manager Pro, you can print a sales report using your web browser.

To print a sales report:
  1. In any of the Selling Manager Pro views, click the Reporting link. Check the date the report was last updated. If you want a more current version of your report, click the Refresh Report link and wait for the report to be generated. It may take up to 60 minutes to generate large reports.

    Tip: If this is the first time you're viewing your reports, you may have to wait up to 60 minutes for your report to be ready for view.

  2. Select the report month you want to print.

  3. Click the Print button. A new browser window opens with your report formatted for printing.

  4. Determine whether you want the printed page(s) in portrait or landscape format, and print from the new browser window.

    Note: The default print option is the portrait format. To change to landscape format, change the print layout option for your browser. For Internet Explorer, select File > Page Setup, and then select Landscape.

Condensed and expanded views

Condensed view

The condensed view shows transactions only, and consists of a table, with each row representing a single sold listing. The condensed view is the default view on the Reporting page and includes these columns:

Column

What it shows

Date

The date of the sale.

Sales Record #

The number of the sales record generated for the transaction.

Custom label

If available, the SKU or other reference number you use for record keeping.

Qty

The quantity of items sold in the transactions.

Gross Sales

The sum of the sale price, shipping, and handling charged to your buyer per transaction.

Cost

The sum of the cost per item, the actual shipping cost specified in the sales record, any PayPal fees, and the final value fees for the transaction. If the transaction is not linked to a product or if the cost fields have not been specified, the cost per item should be 0 and the Total Item Cost will equal the sum of the shipping cost and the final value fees.

 

Gain

The difference between the gross sales and the cost.

The Item ID and Item Title are listed just below the Date field. Clicking on the title will take you to the corresponding listing.

The totals for the month are displayed at the top of the page. Total cost = Item cost + eBay fees + PayPal fees.

Additional columns are accessible in the expandedview, which you can view by clicking the Expanded View > link at the top of the page.

Expanded view

The expanded view shows both transactions and listing fees, and includes these additional columns:

Column

What it shows

Sale Price

The closing price of the sale.

Shipping Charged

The sum of the shipping and handling charged to the buyer and specified in the sales record.

Cost of Item

The unit cost of the item for the transaction or listing. If the transaction isn't linked to a product, or if the cost fields have not been specified a "- -" will be displayed instead.

Shipping Cost

The actual shipping cost for the seller.

eBay fees

Final value fees for the transactions. Listing fees and credits are also displayed separately in that column.

PayPal fees

Any PayPal fees associated with the transaction.

Sales Tax

The sales tax for each item sold. If you don't specify or collect any sales tax the value should be "- -".  The Sales Tax column currently records US sales tax only.

The totals for the month are displayed at the top of the page.

To return to the condensed view, click the Condensed View > link at the top of the page.

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